Aivy boosts efficiency, cuts costs, and delivers 723% ROI in just 6 days.
Business impact: real numbers
- Bootcamp Launch Acceleration: New programs launched 3 weeks ahead of schedule, generating $210,000 in early revenue that would have been lost with traditional hiring
- Sales Performance: New AI-recruited sales team hit 87% of quota within first month vs typical 65% ramp-up performance
- Marketing ROI Improvement: Sales team conversion rate of 28% vs previous cohort's 21%, driving $7,300 improvement in CAC payback period
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The business problem
Careerist needed to staff up fast to capitalize on market demand. With two new tech bootcamps ready for launch, they needed 5 qualified sales managers within 2 weeks. Their traditional recruiting created a classic entrepreneur's nightmare: product ready, marketing running, customers waiting - but no sales team to close deals.
Facing competitive tech hiring markets and a single overworked recruiter, they were looking at:
- 10-14 days per hire using traditional methods (impossible to meet launch timeline)
- $25 per candidate assessment (unsustainable at scale)
- 10 interview capacity per day (insufficient for volume needed)
- 25-30% interview no-show rate (wasting critical time)
- Need to evaluate 600+ applications (impossible with current resources)
"Our traditional hiring process took too much time. We needed a solution that could scale our hiring efforts without compromising quality and without requiring us to expand our recruiting team."
— Lena Cebeci, HRD, Careerist
The solution (that actually worked)
Careerist implemented Aivy, a virtual AI recruiter that:
- Ran a qualification chatbot followed by video interviews that actually assessed sales competency (not just keyword matching)
- Worked 24/7 without scheduling constraints, capturing candidates competitors couldn't reach
- Integrated with LinkedIn and their Lever ATS, eliminating manual data entry
Real results, real numbers
What Actually Happened:
- 628 LinkedIn applications
- 599 candidates (95%) engaged with the process
- 314 candidates (83%) completed full video interviews
- 24 candidates (7%) approved by Aivy
- 22 candidates (92%) approved by Careerist review
- 17 pre-qualified candidates retained in reserve, eliminating future sourcing costs
Cost Breakdown:
- Traditional recruiting: 314 interviews × $25 = $7,850
- Aivy implementation: 314 interviews × $3 = $942
- Net savings: $6,908
- ROI: 723% - immediate positive return from day one
Time Recaptured:
- Traditional timeline: 31.4 working days
- Actual timeline: 6.6 days
- 156 recruiter hours saved
- 4.8× acceleration factor
Implementation details
- Automated two-stage screening: For effective candidate assessment, Aivy used a sequential system: first a chat questionnaire to verify basic requirements, then video interviews for in-depth evaluation of suitable candidates.
- Video Interviews with deep analysis: Rather than simply running candidates through a question list, Aivy probed for details, verified skills through follow-up questions, and evaluated both answer content and communication skills, motivation, and role-specific soft skills.
- 24/7 Interviews without breaks: Candidates could complete interviews at any convenient time, eliminating scheduling constraints and significantly accelerating the hiring process.
- Standardized evaluation system: For Careerist, a unique evaluation system was used, based on their internal hiring criteria for the Sales Manager role. This ensured transparent and relevant selection.
- Seamless LinkedIn integration: Setting up automatic collection of applications through LinkedIn Jobs provided a greater flow of relevant applicants. Additionally, all candidate data was directly transferred to Lever ATS, which Careerist uses, freeing the team from manual exporting and importing.
Voice of the new hire
Bottom Line: Careerist launched two revenue-generating bootcamps 3 weeks early, with 5 fully-ramped sales managers, while spending 88% less on recruiting costs and saving 156 hours of recruiter time that was redirected to higher-value activities.
Aivy is an AI recruiting solution that automates candidate screening, initial interviews, assessment, and onboarding, helping companies reduce costs and accelerate hiring. Seamless integration with leading ATS systems including Lever, Greenhouse, Workday, and iCIMS.
Ready to transform your recruiting? Request a demo at Aivy.cc
Ready to transform your recruiting? Request a demo at Aivy.cc
